I want to stop filing paper
Fed up with having to file, retrieve, re-file paper records?
There are 4 main ways we can help you do that.
Send us your documents for scanning instead of filing them
We offer regular daily, weekly, monthly or quarterly pick-ups. Or simply put the paper in a box and send it to us when it suits you. We are certified by the British Standards Institute to BS 10008 which means you will be able to destroy the originals and the scanned copy will be legally admissible. Use our cost calculator to get an idea of how much it would cost.
Scan the documents yourself
You will need a scanning application, a scanner and a document management system. You could obviously scan to a shared drive on your server and not have a document management system but you’re scanning records which have to comply with certain regulations, scanning to a shared drive doesn’t give you any audit trail and has many downsides. Here’s a blog we wrote on this topic. We can help you select the right hardware and software, show you how to use it and put a BS 10008 compliant process in place.
This may sound obvious but you’d be surprised at how many printed emails, word documents, typed forms and various other documents generated internally we get in our scanning bureau. People print because they simply don’t have the right systems in place to allow them to have a fully digital process. Read more if you want to stop printing.
Be digital in the first place
Use electronic forms, digital signatures and a good document management system to facilitate working and collaborating with others on Word, Excel, PowerPoint, PDF and other digital documents.
The right approach for you will depend on a number of factors. Have a look at our “I WANT TO REDUCE PAPER USAGE” page to find out more about the influencing factors.