No MATTER What YOU ARE LOOKING TO DO, PAPERSHRINK CAN HELP
We understand that the journey to going paperless can often be a little confusing, but here at Papershrink we've broken it down into a few key steps that fit perfectly with what you want to achieve. Below you'll find a range of headings related to various steps on the paperless journey, each with helpful tips and advice.
I WANT TO REDUCE THE AMOUNT OF PAPER IN OUR OFFICE
Are you finding your office is becoming overrun with paper, or are you unhappy with how heavily you currently rely on printing documents out? Do you wish there was another option that stopped the need for printing out copies of digital documents or replaced current paper processes? Papershrink are Paper to Digital specialists and can help guide you on the best way for your business to move forward and reduce the amount of paper.
There are several ways paper can be reduced or eliminated in an office. Selecting the best approach for you, your team and your organisation will generally depend on several key factors.
For more information on our top 5 factors for reducing paper in your office, click below.
I WANT TO STOP FILING PAPER
Fed up with having to file, retrieve, re-file paper records? Do you wish there could be a way to stop filing your paper records and then store them for a certain retention period? Papershrink are proud to offer four main ways to help you stop having to file paper. Interested in finding out what these include? Click below.
I WANT TO GET RID OF FILING CABINETS
Fed up with being surrounded by filing cabinets or seeing valuable office space taken up by these cabinets?
Wish there was something you could do but think you need to keep your records during their retention period? This may not be the case. As long as the digital documents are scanned and store in accordance with BS 10008 you can legally destroy the original paper records, making the need for filing cabinets a thing of the past.
Continue reading for the two main ways to make filing cabinets a thing of the past.
I WANT TO STOP PRINTING PAPER
Fed up with constantly printing paperwork? Know you’re not very “green” but don’t know how to stop it? You’re not alone.
Many of our clients send us documents for scanning which they’ve printed themselves. And many others are deciding to stop this practice.
Most people will say that they print “because they like their paper”. In reality, people print because they simply don’t have the right technical solutions in place to allow them to have a fully digital process. If they knew how much better the right technology solution can be, they wouldn’t print.
Click below to read more on how Papershrink solutions can help you to stop printing paper.
I WANT TO START SCANNING IN-HOUSE
Looking to start scanning in-house but don't know where to start? Papershrink are here to help. We have been operating our own scanning bureau since 2002 and are more than happy to share with you the knowledge we’ve accumulated along the way. We can make sure you scanning bureau is BS 10008 compliant, effective and efficient.
I WANT TO OUTSOURCE OUR SCANNING TO PAPERSHRINK
Know that you want to scan, but don't know where to start? Or maybe you simply don't have the manpower to carry out the work. Papershrink operate a BS 10008 certified scanning bureau and are on hand to scan and upload your documents. Why not take the next step and digitise your files using our Collect, Scan, Upload service. For more information click below.
I WANT TO ACCESS MY FILES FROM ANYWHERE
We've all had that moment when we're away from our desk but urgently need access to a certain file. This could be a file that's stored as a paper only record in an office filing cabinet, or be saved locally on your desktop PC, either way there is no chance of you getting that file remotely. By digitising your paper records and storing these alongside your digital files (such as Word, Excel, PowerPoint etc) in a cloud based repository you can access these, anytime, anywhere, from almost any registered device. Interested? Keep reading...
I WANT TO STOP RETYPing THE SAME INFORMATION
Do you find yourself often having to retype the same information between systems? Whether it's from a spreadsheet into your CRM system, or from paper records into a digital format? If you calculated how much time this took on a daily or even weekly basis you'd be quite shocked. Imagine if this could become a thing of the past? It's actually quite simple to automate your processes and remove the need for retyping of information, therefore eliminating the risk of mistakes, and also regaining valuable time. Interested? Click below to continue reading.
I WANT TO SIGN DOCUMENTS ELECTRONICALLY
Digital Signatures are everywhere, from signing for you post at your front door to completing contracts with external suppliers, so why aren't you using them yourselves? Did you know that with digital signatures 62% of signed documents are completed and returned in the first hour. Compare that to sending a file over via email, them needing to print it off, sign the document, have it scanned back in, and returned. A process that can often take several hours if not longer, depending on their workload and ability to scan documents. Or even worse, how long it traditionally takes to print off a contract, post it out, wait for them to sign and post it back. Regain valuable business time with Digital Signatures. Keep reading to find out more...