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Solutions for Charities

Make your funds go further with free software

Make your funds go further with free software

Papershrink has been helping charitable organisations digitise and reduce paperwork since we began. Whether you need to manage gift aid vouchers for HMRC, care plan documentation, donation forms or any other documentation, we have a solution that is tailored just for you.

In addition to preferential pricing for scanning for charities, take advantage of free software from Microsoft and rollout uCare our specially designed electronic document management software based on Microsoft Office 365 at a fraction of the cost.

Tailored solutions

We work with many different charities and realise that your requirements are all different. We offer tailored solutions that meet your exact needs. Why not speak to us today to discuss your requirements.

Free office 365 for charities

Office 365 is now available for free for Not for Profit organisations that have 300 users or less. Larger organisations can obtain Office 365 licences at a significantly reduced cost. See whether you are eligible? >>

Papershrink's uCare solution based on Office365 is created especially for the not-for-profit sector allowing them to reduce paperwork stored and generated. Read more about Papershrink uCare >>.


To qualify for Microsoft's not for profit program, you need to fit all of the following criteria:

  1. An organization must be a nonprofit or non-governmental organization with recognized charitable status in their respective location: England and Wales, registered with the UK Charity Commission and/or registered with HM Revenue & Customs (HMRC) as tax exempt; Scotland, registered with the Office of the Scottish Charity Regulator (OSCR) and/or registered with HM Revenue & Customs as tax exempt; or Northern Ireland, registered with HM Revenue & Customs as tax exempt.
  2. Public libraries may qualify as an eligible nonprofit organization without charitable status only for on-premises software donations and only where such software is made accessible to the general public. Please visit the Microsoft Volume Licensing website for more information about licensing programs for public library operations.

In addition to the criteria above, eligible organizations must also operate on a not-for-profit basis and have a mission to benefit the local community that could include, but is not limited to:

  • Providing relief to the poor
  • Advancing education
  • Improving social welfare
  • Preserving culture
  • Preserving or restoring the environment
  • Promoting human rights
  • Establishment of civil society

Any organization that does not meet the criteria outlined above for eligible nonprofit missions is ineligible for Microsoft nonprofit programs. Ineligible organizations include, without limitation:

  • Nonprofit organizations that have not obtained recognized charitable status in their respective country;
  • Governmental organizations or agencies, including international governmental organizations and United Nations Entities. Visit the Microsoft Volume Licensing for Governments website for more information;
  • Schools, colleges and universities. These formal educational institutions are eligible through Microsoft academic volume licensing programs and are not eligible for Microsoft Nonprofit Programs, including nonprofit schools. Please visit the Microsoft Volume Licensing website for more information;
  • Healthcare organizations included in Microsoft Health Programs are ineligible for Microsoft Nonprofit Programs, including hospitals, healthcare networks, health plans, ambulatory/outpatient healthcare organizations, nursing homes/assisted living, home healthcare, and health research organizations and laboratories. Visit the Microsoft Volume Licensing for Health website for more information. Exceptions include independent nonprofit organizations with the following missions: community, behavioral and women’s health clinics; hospices; emergency services; and blood, tissue and organ banks.
  • Professional, Commerce and Trade Associations;
  • Community Interest Companies;
  • Housing Associations – with the exception of on-premises software donations and only where such software is made accessible to tenants of the Housing Association through communal IT facilities for digital inclusion purposes;
  • Non-charitable Social Enterprises including the following forms of Mutual Societies regulated by the Financial Services Authority: Industrial and Provident Societies incorporated under the Industrial and Provident Societies Act 1965, Friendly Societies incorporated under the Friendly Societies Act 1992, Cooperative Societies, and social or community enterprises (set up as a trust, limited company, partnership or unincorporated association) which trade in goods or services with a defined social mission;
  • Sponsorships of events, tables, exhibitions, or performances;
  • Fundraising events such as luncheons, dinners, walks, runs, or sports tournaments;
  • Political, Labor, and Fraternal organizations;
  • Refurbishers that will be installing the donated software on refurbished computers to be distributed or donated to nonprofits or schools. Please visit the Registered Refurbisher Program; and
  • Individuals.

Source of information:

View Microsoft's anti-discrimination policy >>