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On-Going Scanning Service - The benefits

Having your paperwork scanned regularly and on an ongoing basis will ensure you have an electronic back up of all your paper files, minimise storage costs and make retieval more effective and efficent.

You could have your files and documents scanned on a weekly, monthly, quartlerly or even a half yearly basis. The choice is yours. We organise collection of your documents through Parcelforce worldwide so your parcels can be tracked and traced in real time on their website.

We work to the British Standard on Admissibility and Evidential Weight of Information Stored Electronically, BIP-0008. This standard offers a set of best practice guidelines which sets out most of our procedures. The information sheet will give you a broad idea of how we work and how your documents will be handled.

We use the latest Kodak Capture technology and can output the files into a variety of file and database formats. From Adobe Acrobat pdf files to TIFF or JPEG files, in black and white, greyscale or colour, from a till receipt to an A0 drawing, we can scan all your documents. If you already have a document management system, we can generate index files to be uploaded onto your system. We can upload files to more than 40 different document management systems currently on the market.

Papershrink can upload your files to a secure FTP server once they have been scanned. We can also put them online for 24/7 retrival with eFILE-it, we can upload them into your own electronic document management system, or we can just burn them onto disc and send then to you via courier. We can also put them on an external hard drive that you supply or even a memory stick.

Shrink Time

Think how much time you'd save if you never had to search for the right file again. Just open the 'scanned documents' folder on your PC, find the folder you need and you'll have the right document in front of you in the time it would have taken you to get up from your desk! Or logon to eFILE-it and search for the documents you need online.

What's more, electronic files are filed once. That's it. No more piles of filing and re-filing to do.

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Shrink Storage Space

Electronic document scanning converts around one filing cabinet full of paperwork into one CD. Count up your filing cabinets and imagine what you could do with the extra space. Now make it a reality by shrinking them into DVDs.

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Shrink to impress customers

Impress your customers with excellent service and save yourself time and money. By having documents readily available on screen, information or advice can be given immediately over the phone, with no more hunting for relevant documents and returning calls. If you have online access you can virtually carry around their paperwork with you 24/7.

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Shrink Risk

If your files are an invaluable asset to your business, insure them. Scanning your paperwork will allow you to back them up and store a copy off-site or online. It's a fool-proof disaster recovery plan.

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Shrink and carry all your files with you

One filing cabinet full of paper fits onto one CD. 14 filing cabinets fit on one DVD. You could easily take all your filing cabinets with you on your laptop. Whether from home, your car, a hotel or on-site, access to all your files is only a few clicks away.

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Shrink and have access to your files from any location

Companies with multiple locations linked by a network can have access to a central repository of scanned files. All users with access to the network can have access, assuming permission is given, to the scanned files. Never again will you forget the file that you need at the other office!

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Shrink and distribute copies to the whole team

Making photocopies of a document is not the easiest way to distribute information. Once scanned, a file can be e-mailed, placed in a shared folder on a server, on an intranet or even on eFILE-it website for easy access. Be environmentally friendly and scan instead of photocopying.

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Shrink to find the information you need

Once scanned, files can be processed with OCR (Optical Character Recognition) to allow full-text search of all your documents. Just think if you could just enter a keyword and get a list of files containing that keyword...

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Shrink Costs

By saving space and saving time you save money. Money you spend on storage space and time you spend trying to find the right file. Visit our estimate page to find out how much.

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Shrink Paperwork Daily

By sending us your paperwork weekly monthly or quarterly. Even your post can be scanned in and made available to you on a daily basis.

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Click here to download this fact sheet >>>